In line with the new EU General Data Protection Regulation (GDPR), there are certain things that we need to let you, a research participant, know about how your information will be processed.
In this privacy notice, we explain the legal basis for data processing, who will have access to your personal data, how your data will be used, stored and deleted and who you can contact with a query or a complaint.
What is the legal basis for processing my data?
The Department for Work and Pensions are the data controller for this project. This means that they are responsible for deciding the purpose and legal basis for processing data. For this project, the legal basis for processing data is “public task”.
Who will have access to my personal data?
The National Centre for Social Research (NatCen) are carrying out this research, and will have access to the sample files that include names of claimants and contact details (including phone numbers, email and postal addresses). They will also have access to your answers to the survey. All responses will be anonymised before being analysed, passed to the Department for Work and Pensions or archived.
How will my survey answers be treated?
The results collected are used for research purposes only.
At the end of the survey we asked if you were willing for us to link your answers to this survey to other information held by the Department for Work and Pensions, for example information about the amount you had been capped. This is so that we can make the most of the information we have and learn more about the experiences of claimants affected by the cap. If you agree to this, your personal information will be removed and the data will only be used for research.
At the end of the research, all data will be anonymised before being passed on to the Department for Work and Pensions. Your personal information will be securely deleted once the project is complete at the end of June 2019.
Who can I contact with a query or a complaint?
If you have any questions about how your data will be used, please contact the Department for Work and Pension’s Data Protection Officer:
Under GDPR, you have the right to lodge a complaint with the Information Commissioner’s Office at www.ICO.org.uk
You also have to right to have your survey answers deleted. If you have taken part in the survey but would like to withdraw your data, please contact firstname.lastname@example.org with your unique reference number, which can be found at the top of any letters or emails you have received about the survey.