In compliance with the EU General Data Protection Regulation 2018 (GDPR), there are certain things that we need to let you know about how your information will be handled. In this privacy notice, we explain the legal reason for data processing, what personal data we will collect, who will have access to your personal data, how your data will be used, when it will be deleted, and who you can contact about a query and complaint.
1. The legal reason for handling data
English Mastery are the data processor for school staff information. The National Centre for Social Research (NatCen) is the data controller for this project. This means we are responsible for deciding the purpose and legal reason for handled data. This project is funded by the Education Endowment Foundation (EEF) and delivered by the English Mastery team. NatCen are carrying out this research for EEF. The legal reason for processing the data is ‘legitimate interest’. This is because NatCen will process personal data for the purpose of conducting and managing the English Mastery research trial.
2. What personal data will be collected?
NatCen will collect the following information on schools, school staff, and students taking part in the English Mastery trial:
2.1. School staff – name, job title and contact details for the Headteacher, English Mastery SLT Champion, Head of English Department and nominated finance contact. This information will be collected by English Mastery and shared with NatCen.
2.2. English teachers delivering English Mastery – names and job titles of teachers who agree to contribute to additional research activities. This information will be collected by NatCen.
2.3. Students - unique pupil number (UPN), date of birth, first name and surname. This information will be collected via schools and shared with NatCen. NatCen will also collect test scores from selected students taking a GL Assessment English test in June 2021.
3. Who will be able to access my personal data?
NatCen – will have access to all data listed above in section 2.
English Mastery – will only have access to the school staff data listed above (2.1). English Mastery will collate additional data from schools implementing the English Mastery programme. You can see English Mastery’s privacy notice here.
EEF and the Fischer Family Trust (FFT)* – will have access to student data as listed in 2.3. After the trial, the above listed data will be transferred to the EEF data archive and the EEF will become the data controller.
GL Assessment - will provide the English test for the trial. They will have access to names of participating schools, student names, date of birth and Unique Pupil Number. GL Assessment is on NatCen’s approved supplier list and conforms to their information security rules.
McGowan Transcriptions - is the service NatCen will use to write up the research interviews with school staff. They will have access to recordings and transcriptions from all interviews. NatCen will assign unique identifiers so individuals cannot be identified. McGowan Transcriptions is on NatCen’s approved supplier list and conforms to their information security policies.
Evaluation results will be published and made publicly available after the study has been completed. Any identifying information including school names, school staff names, and pupil names will not be published in these reports.
4. How will my data be treated?
The data we collect will be used for research only. All personal information, and any other data held on the project, will be securely transferred to the EEF’s data archive and deleted by NatCen within six months of the project’s completion in 2024.
5. Who can I contact with a query or complaint?
If you have any questions about how your data will be used, please contact NatCen’s Head of Data Protection at email@example.com.
Where we are processing your personal data with your consent, you have the right to access a copy of your personal data, ask for your personal data to be corrected or ask for your personal data to be deleted. If you would like to make any request related to your personal data or to withdraw your consent, please contact: firstname.lastname@example.org.
Under GDPR, you can complain to the Information Commissioner’s Office if your query is not satisfactorily addressed by us. Please go to www.ico.gov.uk for more information.
*FFT are the EEF’s data processors for the EEF data archive.