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Privacy notice - November 2020

Commission on Race and Ethnic Disparities qualitative consultations

In line with the new EU General Data Protection Regulation (GDPR), there are certain things that we need to let you, a research participant, know about how your information will be processed. In this privacy notice, we explain the legal basis for data processing, who will have access to your personal data, how your data will be used, stored and deleted, and who you can contact with a query or a complaint.

Who we are

This research is being carried out by an independent research organisation, the National Centre for Social Research (NatCen) and commissioned by the Cabinet Office, a department of the Government of the United Kingdom responsible for supporting the Prime Minister and Cabinet of the United Kingdom. You can find out more about NatCen at http://www.natcen.ac.uk/

NatCen has been commissioned by the Cabinet Office to conduct three projects:

  • Understanding young people's experiences of education
  • Understanding young people's experiences of employment
  • Drivers of police activity and experiences of stop and search

Who will access personal data?

NatCen is carrying out this research and will have access to the following participant data: name, gender, age, ethnicity, region, highest education qualification, current employment status, current educational status and contact details. NatCen will also have access to audio recordings, and transcriptions of focus group discussions and interviews.

All data gathered from the focus group discussions and interviews will be anonymised before being analysed, and personal data will only be accessible to the research team at NatCen and Criteria (where Criteria has been involved in participant recruitment).

Criteria is a company that is conducting the recruitment of some participants in this study. Criteria is an approved NatCen’s supplier and is compliant with NatCen’s information security policies.

McGowan Transcriptions is the transcription service we use to transcribe our focus group and interview data. They will have access to recordings and transcriptions from all focus groups and interviews. McGowan Transcriptions is an approved NatCen supplier and compliant with our information security policies.

How will the data be used?

The data collected by NatCen will be used for research purposes only. All personal information NatCen collects, and any other data held on the project, will be securely deleted a year after the findings are submitted to the Cabinet Office, by December 2021.

The legal basis for processing data

The Cabinet Office is the data controller for this study, and NatCen is the data processor. For this project, the legal basis for processing data is “legitimate interest”. This means that the processing is necessary for the legitimate interests of the Cabinet Office, unless there is a good reason to protect the individual’s personal data which overrides those legitimate interests.

Who can I contact with a query or a complaint?

Where we are processing your personal data, you have the right to withdraw that consent. If you change your mind, you are unhappy with our use of your personal data, or if you have any questions about the use of your data or the study, please let us know by using the following email addresses:

Alternatively, you have the right to raise any concerns with the Information Commissioner’s Office (ICO) via their website at https://ico.org.uk/concerns/.