In compliance with the EU General Data Protection Regulation 2018 (GDPR), there are certain things that we need to let you know about how your information will be handled. In this privacy notice, we explain the legal reason for data processing, what personal data we will collect, who will have access to your personal data, how your data will be used, when it will be deleted, and who you can contact about a query and complaint.
The legal reason for handling data
NatCen are the data processor for participant information. North Yorkshire County Council (NYCC) is the data controller for this project. This means NYCC is responsible for deciding the purpose and legal reason for handled data. NatCen are carrying out this research for the Department for Education (DfE). The legal reason for processing the data is ‘public task’. This is because NatCen will process personal data for the purpose of evaluating the North Yorkshire Partners in Practice Programme (including No Wrong Door Programme).
What personal data will be collected?
NatCen will collect the following information on individuals taking part in the study:
1. Programme staff – name, job title and contact details. This information will be collected by NYCC and shared with NatCen. Alternatively, staff can contact NatCen directly.
2. Delivery partners – names and job titles of individuals working in schools and/or businesses who agree to take part in interviews. This information will be collected by NYCC and shared with NatCen. Alternatively, participants can contact NatCen directly.
3. Parents and carers – names and contact details. This information will be collected by NYCC and shared with NatCen. Alternatively, parents and carers can contact NatCen directly.
4. Children and young people involved in the programme –names, contact details and date of birth. This information will be collected by NYCC and shared with NatCen. Alternatively, children and young people can contact NatCen directly.
Who will be able to access my personal data?
NatCen – will have access to all data listed above in section 2.
North Yorkshire County Council – will have access to all data listed above in section 2 unless participants contact NatCen directly.
McGowan Transcriptions – is the service NatCen will use to write up the research interviews with school staff. They will have access to recordings and transcriptions from all interviews. NatCen will assign unique identifiers so individuals cannot be identified. McGowan Transcriptions is on NatCen’s approved supplier list and conforms to their information security policies.
Evaluation results will be published and made publicly available after the study has been completed. Any identifying information will not be published in these reports.
How will my data be treated?
The data we collect will be used for research only. All personal information, and any other data held on the project, will be securely transferred via a File Transfer Protocol (FTP) and deleted by NatCen within three years of the project’s completion in Autumn 2023.
Who can I contact with a query or complaint?
If you have any questions about how your data will be used, please contact NatCen’s Head of Data Protection at firstname.lastname@example.org
Where we are processing your personal data with your consent, you have the right to access a copy of your personal data, ask for your personal data to be corrected or ask for your personal data to be deleted. If you would like to make any request related to your personal data or to withdraw your consent, please contact: email@example.com
Under GDPR, you can complain to the Information Commissioner’s Office if your query is not satisfactorily addressed by us. Please go to www.ico.gov.uk for more information.