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Privacy notice

In this privacy notice, we explain the legal basis for data processing, who will have access to personal data, how the data will be used, stored and deleted, and who can be contacted with a query or a complaint.

The legal basis for processing data

The National Centre for Social Research (NatCen) is the data controller and also processes data for this project. This means that we are responsible for deciding the purpose and legal basis for processing data. We have been commissioned by the Education Endowment Foundation to conduct this evaluation.

The legal basis for processing the data is ‘legitimate interest’. NatCen will process the data for the legitimate purpose of conducting the evaluation of the REAL Programme.

Who will have access to personal data?

NatCen is carrying out this research and will have access to information on early years settings, primary schools the child will attend, practitioners, children, and parents taking part in the REAL Programme.

For children, we will collect unique pupil numbers (UPN), date of birth, first name, last name, school name and days your child attend nursery. This data will be collected by the developer of the REAL Programme (the National Children’s Bureau) and will be securely transferred to the NatCen research team.

In addition, NatCen will collect, process and analyse:

  1. audio interview recordings, transcripts, observation notes, and survey data collected from parents and practitioners
  2. child assessment data, collected by Speech and Language Therapists using a standardised test.

All data will be treated with the strictest confidence.

McGowan Transcriptions (https://www.mcgowantranscriptions.co.uk/) is the transcription service we use to transcribe our interview and focus group data. They will have access to audio recordings and transcriptions from all interviews. McGowan Transcriptions is on our approved supplier list and compliant with all of our information security policies.

Formara Print+ (http://www.formara.co.uk/) is the printing company we use to print our materials. They will have access to pupil names, dates of birth and UPNs, and parent name, for printing pupil lists, test paper labels and parent questionnaires. Formara Print+ is on our approved supplier list and compliant with all of our information security policies.

How will my data be treated?

The data we collect will be used for research only. All personal information, and any other data held on the project, will be securely deleted within six months of the project’s completion by June 2022 at the latest.

However, before deleting the data, the data will be transferred to the archive managed by FFT Education, EEF’s data contractor, who will keep data from this study indefinitely for use in future. The archive is accessed through the Office for National Statistics Secure Research Service. 

Whom can I contact with a query or complaint?

If you have any questions about how your data will be used, please contact NatCen’s Head of Data Protection at dpo@natcen.ac.uk

For questions about the evaluation, please speak to NatCen’s evaluation team:

real@natcen.ac.uk

Under GDPR, you have the right to lodge a complaint with the Information Commissioner’s Office if your complaint is not satisfactorily addressed by us. Please go to www.ico.gov.uk for more information.