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Privacy notice

In line with the EU General Data Protection Regulation (GDPR), there are certain things that the Department for Education (“we”) need to let you know about how your information will be processed.

In this privacy notice, we explain:

  • the legal basis for data processing,
  • who will have access to your personal data,
  • how your data will be used, stored and deleted, and
  • who you can contact with a query or a complaint.

What is the legal basis for processing my data?

This research is being carried out by NatCen Social Research (NatCen) through funds provided by the Department for Education (DfE).

The DfE is the data controller and NatCen is the data processor. In order for the use of personal data to be lawful, we need to meet one (or more) conditions in the data protection legislation, as set out in Article 6(1) of the General Data Protection Regulation (GDPR). For the purpose of this project, the legal basis for processing data is “public task” as specified under Article 6 (1)(e) of the GDPR. This means we are carrying out a specific task in the public interest which is laid down by law.

Participation is voluntary. 

You can contact NatCen on behalf of DfE with any questions about the research and the processing of data at OAevaluation@natcen.ac.uk or 0808 168 0747.

More information about the project can be found at http://www.natcen.ac.uk/OAevaluation

Who will have access to my personal data?

NatCen are carrying out this evaluation and will have access to interview and focus groups recordings, transcripts and notes.

McGowan Transcriptions is the transcription service we use to transcribe our interview or focus group data. They will have access to recordings and transcriptions from interviews and focus groups. McGowan Transcriptions are on our approved supplier list and compliant with all of our information security policies.

Transfer to Countries Outside EEA

Your personal data will not be transferred to a country outside the European Economic Area (EEA) at any point.

How will my data be treated?

Data will only be used for research purposes. NatCen will store and handle all data securely and confidentially in line with the GDPR. Only the research team will have access to the data. Reports and publications arising from this research will not identify any individual or organisation taking part.

All personal information, and any other data held on the project, will be securely deleted after project completion.

Your data protection rights

You have the right:

  • to ask us for access to information about you that we hold, and
  • to have your personal data amended, if it is inaccurate or incomplete.

More information about how the DfE handles personal information and your information rights is published at: https://www.gov.uk/government/organisations/department-for-education/about/personal-information-charter

Further information about your data protection rights appears on the Information Commissioner’s website:  https://ico.org.uk/for-organisations/guide-to-data-protection/principle-6-rights/

Who can I contact with a query or a complaint?

Please contact NatCen on behalf of DfE with any questions about the research and the processing of data at OAevaluation@natcen.ac.uk or 0808 168 0747.

If you have any questions about how your data will be used, please contact us via the DfE site at: https://www.gov.uk/contact-dfe marking your query for the attention of the Data Protection Officer (DPO).

If you want to find out more about the GDPR, or to lodge a complaint, you can contact the Information Commissioner’s Office at:

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow                                             
Cheshire
SK9 5AF

Telephone - 0303 123 1113
Website: https://ico.org.uk/concerns

Last updated

We may need to update this privacy notice periodically, so we recommend that you revisit this information from time to time. This version was last updated on 26/10/2020.