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Privacy notice

Request for evidence: Judicial diversity initiatives rapid evidence assessment

This privacy notice sets out how we will process information from everyone who takes part in this research. In line with GDPR (the EU General Data Protection Regulation), it explains the legal basis of this study for data processing; who will have access to participants’ personal data; how this data will be used, stored and deleted; and how to make submit a query or a complaint.

The Ministry of Justice is the controller of this information. This includes when it is collected or processed by third parties on their behalf. The National Centre for Social Research (NatCen) is the data processor, responsible for the collection, processing and storage of the data. Further information on NatCen and their policies can be found at http://natcen.ac.uk.

How and why the Department uses your information

The Ministry of Justice collects, processes and shares personal information to enable it to carry out its statutory and other functions. The Ministry of Justice is only allowed to process your data where there is a lawful basis for doing so. For this research, data will be processed for the purpose of delivering a public task under GDPR Article 6 1e. The findings of this Rapid Evidence Assessment and Stakeholder Consultation will provide a greater understanding of the judicial diversity evidence base, which in turn will inform decision-making regarding future judicial diversity monitoring and evaluation frameworks. It is also expected that this review and consultation will be critical in shaping initiatives and policies aimed at promoting and ensuring judicial diversity in the future.

More information about the ways in which the Ministry of Justice may use your personal information, including the purposes for which we use it, the legal basis, and who your information may be shared with, can be found at https://www.gov.uk/government/organisations/ministry-of-justice/about/personal-information-charter

Collection of personal data

Your personal information (your views and experiences), supplied for the purposes of this research, will be collected, held and processed by NatCen. All personal data relating to you will be obtained from you directly. This data will not be shared with the Ministry of Justice.

How NatCen will process your data

NatCen are collecting and processing the data for this research on behalf of the Ministry of Justice. All data collected will be handled in accordance with data protection legislation.

Information obtained from your answers to the survey will be anonymised, analysed into themes (along with evidence obtained from the academic and grey literature search and stakeholder consultation), and summarised by NatCen into a report intended for publication. All personal information and identifiable data will be removed in outputs; however, it may be possible to attribute certain scenarios to particular individuals, for example, if a specific issue has been reported in the media. Because the Ministry of Justice has been involved in the recruitment process for this research, staff who are directly involved in this research will have knowledge of the stakeholders approached for the consultation. However, the survey is anonymous and therefore the Ministry of Justice will not have knowledge of who has completed the survey.

Storing your information

The data held by NatCen will be stored securely in the UK, in line with international best practice and NatCen’s ISO 27001, ISO 20252 and Cyber Essentials Plus certifications. Data will not be stored in overseas servers. All personal data will be securely deleted one year after completion of the project. 

Disclosure notice

Information provided by you will be kept confidential except in circumstances where there may be professional misconduct. However, due to the nature of this work, it is unlikely that identifiable information would be available to action any response to indications of professional misconduct. Nevertheless, should NatCen be informed of this, we will first discuss the issue with the NatCen Disclosure Board and depending on the outcome, approach the Ministry of Justice project lead to ensure the appropriate individuals are alerted.

Requesting access to your personal data 

You can request access to your personal data and for it to be deleted or updated by NatCen, as well as an explanation of how it has been used, at any time before it has been destroyed. Rights requests will be responded to without delay and within 30 days. Analysis produced from personal data is not personal data, and the process of removing identifiable information is not reversible. Individual rights requests apply to personal data only, and there may be some occasions where you will receive an explanation of why the request you've made cannot be complied with. If you would like to make a request about your data, please get in touch with Dr Jeffrey DeMarco (Lead Researcher at NatCen) via the contact details provided below.

Questions or concerns about personal data

If you have any questions about the collection, use or disclosure of your personal information please contact the lead researcher at NatCen, Dr Jeffrey DeMarco (jeffrey.demarco@natcen.ac.uk) or the Ministry of Justice (cris.coxon@justice.gov.uk)

If you believe NatCen has not complied with your data protection rights, you can contact NatCen’s Data Protection Officer at dpo@natcen.ac.uk. You can also contact the Ministry of Justice via cris.coxon@justice.gov.uk in the first instance and your query will be forwarded to the data protection team.

You have the right to lodge a complaint with the Information Commissioner’s Office at:

  • Address: Information Commissioner's Office. Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF
  • Telephone: 0303 123 1113
  • Website: https://ico.org.uk/concerns