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Privacy notice

The Department for Digital, Culture, Media and Sport (DCMS) have commissioned the National Centre for Social Research (NatCen) to conduct a study on how young people use their free time, local area provision for young people, gaps and opportunities.

In line with the EU General Data Protection Regulation (GDPR), there are certain things that we need to let you know about how your information will be processed as part of this study. In this privacy notice, we explain:

  • the legal basis for data processing
  • who will have access to your personal data
  • how your data will be used, stored and deleted
  • whom you can contact with a query or a complaint.

What is the legal basis for processing my data?

For this project, DCMS are the data controllers, and NatCen are the data processors. This means that the DCMS are responsible for deciding the purpose and legal basis for processing data. For this project, the legal basis for processing data is “public task”. This means that processing is necessary to carry out a task conducted in the public interest.

You can contact DCMS with any questions about the research at sarah.johnson@dcms.gov.uk.

You can also contact the team at NatCen with any questions about the research by emailing Hannah Biggs, Senior Researcher at NatCen, at hannah.biggs@scotcen.org.uk.

Who will have access to my personal data?

NatCen are carrying out this research. The research team at NatCen will have access to:

  • research participant contact details;
  • audio recordings of group discussions; and
  • group discussion transcripts.

All data gathered from the group discussions will be anonymised before being analysed, and personal data will only be accessible to the research team at NatCen.

McGowan Transcriptions is the transcription service we use to transcribe our group discussion data. They will have access to recordings and transcriptions. McGowan Transcriptions are on NatCen’s approved supplier list and compliant with all of NatCen’s information security policies.

Criteria is the company conducting the recruitment. Criteria are on NatCen’s approved supplier list and compliant with all of NatCen’s information security policies.

How will my data be treated?

Data will only be used for research purposes. NatCen will store and handle all data securely and confidentially in line with the GDPR. Only the research team at NatCen, McGowan and Criteria will have access to the data. Reports and publications arising from this research will not identify any individual or organisation taking part.

All personal information, and any other data held on the project, will be securely deleted within one year from project completion, in April 2021.

Who can I contact with a query or a complaint?

If you have any questions about how your data will be used, please contact the DCMS’s Data Protection Officer:

Simon Zeigler, simon.zeigler@dcms.gov.uk

If you’d like to make a complaint about the information collected as part of this research, please contact the NatCen team at hannah.biggs@scotcen.org.uk.

Under GDPR, you have the right to lodge a complaint about how information has been used or managed with the Information Commissioner’s Office at www.ico.org.uk.